FOR HVAC, PLUMBING, ROOFING & ELECTRICAL

Every call answered,
every job booked.

Voice agents that answer every call, after hours and overflow included, qualify the job, dispatch the right tech, and confirm the visit. Stop leaking revenue to voicemail and missed calls; turn the "my AC died" call into a booked job, even at 2am on a holiday.

0 calls to voicemail·24/7 coverage·<3s pickup
--:--
Sofia Reyes
AC down · Emergency · Inbound
INCOMING · 0:02
HOW IT FITS

From a ringing phone to a job on the board.

Every call becomes a booked job or a clean callback, never a voicemail. The agent picks up, triages urgency, and dispatches a truck only for jobs that pay: quotes get a callback, true emergencies get a tech in under an hour. Drops into ServiceTitan, Housecall Pro, Jobber, FieldEdge, or ServiceFusion.

your-hvac.com · inbound · +•• ••• ••• 0142

Inbound call · live transcript

Caller said
CallerSofia Reyes
Customer history3 yrs · 2 visits · paid
Job created in ServiceTitan
Step 1 / 6 · live
"My AC died, the house is 31°C." Agent picks up before ring 2, after hours and overflow too.
INDUSTRY REALITY

A missed call is a missed job.
That is revenue out the door.

Trade publications and ACCA's own survey data agree: an unanswered call, after hours or at peak, is almost always a booking handed to the next contractor. These are the industry's published numbers, not ours.

Average industry data
38%
of after-hours service calls
go to voicemail, and the homeowner books the next contractor on Google before morning.
Source: ACCA contractor benchmarking study.
Average industry data
$8.2k
avg lifetime value
of one HVAC customer. One missed call at 9pm is a unit replacement you never book.
Source: ServiceTitan trade industry report.
Average industry data
23 min
avg hold on a heat-wave day
when call volume spikes 4×. Half the callers hang up, and dispatch cannot catch up.
Source: Housecall Pro field-service benchmark.
Average industry data
4.2×
higher booking rate
when the call is answered live in under 30s versus a dispatched-callback flow.
Source: ServiceTitan inbound conversion data.
VS. THE STATUS QUO

Jobs lost to voicemail
vs. jobs on the board.

Capability
Without Kaigen
With Kaigen
Calls answered
Office hours only
Every one, 24/7
After-hours calls
Lost to voicemail
Booked or called back
Pickup time
23 min (peak)
Under 3 sec
Live tech ETA
Estimated
GPS-based, real
Job ticket created
Manual
Auto, before truck rolls
PLUGS INTO YOUR STACK

Every booked job lands
where your shop runs.

Native sync to ServiceTitan, Housecall Pro, Jobber, and FieldEdge, so booked jobs hit your board automatically. Live tech-tracking via Samsara. Angi and Thumbtack lead routing. Urban Company connector for India. Webhook + REST for everything else.

QUESTIONS

Things shop owners
ask us first.

Don't see yours? Drop us a line, or have our agent call you back in 30 seconds.

See all FAQs

Yes, that is the core of the triage. The agent scores urgency by language ("water everywhere," "no heat," "sparks") plus context (outdoor temp, time of day, household). Emergencies get a tech, quotes get a callback, tire-kickers get a polite estimate window. Your trucks roll on jobs that pay, and the rest still leave a record.

It syncs live with your ServiceTitan, Housecall Pro, or Jobber dispatch board: who is on a job, ETA to wrap, drive time to the next address (via Google Maps and your fleet GPS), and skill match. It books the right tech for the job, not the next name on the list.

52 languages, native voice, with the same agent switching mid-call if the homeowner does. That keeps the booking in service trades where 30%+ of inbound calls in some markets are Spanish-first.

Quoted ETAs come from live GPS and traffic, not guesses. If a job runs long, the agent calls the next customer to update them, so the booking holds and your CSI scores go up, not down.

We run it, we do not ship it and walk away. Every call is scored against quality and outcome evals, a human from the Kaigen team stays in the loop on edge cases and anything the agent is unsure of, and what it learns from real calls feeds back into weekly tuning. You get an agent that sharpens with use, not a tool that ships once and drifts.

You hear it before any customer does. We tune the voice, tone, and triage questions to your shop, and you approve every script in two review passes. The agent answers with empathy first (safety check, local caller ID), so callers stay on the line and the job gets booked.