Every candidate
hears back in seconds.
Kaigen is the AI operating system for a recruitment desk. It answers every applicant in seconds, screens, books the interview, sends the reminder and follows up after, on phone, WhatsApp, SMS and email. Your recruiters spend the day closing.
Northline
Hiring team · replies in seconds
People look for work after dinner.
Applications land in the evening. Your desk opens at nine, and by then the good ones are talking to someone else.
Employed job seekers search most between 7pm and 10pm from Monday to Wednesday, and again on Sunday night.
Indeed Hiring Lab, 2017, on US search data from 2016
Four channels, one memory.
It calls, texts, answers WhatsApp and writes email. Every word lands on one record, so nobody is asked the same thing twice.
29 of every 100 placements come from someone already in the database.
Your next placement is already in your database.
The agent reads the people you already have, finds the ones who fit the new role, and starts the conversation the same day.
Under 30% of the average agency's placements come from candidates already in its database, and two in five firms say they cannot rely on that database at all.
Bullhorn GRID 2023 Industry Trends, 2,000+ recruitment professionals
Both sides of the desk.
A placement needs a candidate and a client. The agent works both, on one record, toward the same fee.
Candidates
- Screened on the first call
- Interviews booked and reconfirmed
- References and documents chased
- Kept warm until the right role
Clients
- Enquiries answered day and night
- New roles captured as they land
- Progress updates without a nudge
- Quiet accounts brought back
The candidate who comes back is already known.
The role, the salary, the shift they could not do, all on the record. Apply again next year and nobody screens them from scratch.
First application
Interview
Applies again, next year
Each conversation adds a line. Nothing is asked twice.
What changes for your recruiters.
No new dashboard to learn, and nothing changes about how they close. What changes is how full the diary is.
- Applicants are screened the day they apply.
- Interviews get confirmed, and reconfirmed.
- Your database starts producing placements.
- New roles are captured as they land.
- Clients hear back before they chase.
A week on one desk. Filled slots are the interviews the agent booked.
Watch one application go from midnight to a booked interview.
An application lands at night. Watch it get screened, booked, reminded and written back, without a recruiter touching it.
You ask
Which source sent the candidates who turned up?
It answers
Counted from the calls, not from what got typed into the ATS.
Ask your own data a question, in plain English.
Every call, WhatsApp and email is in one place. Ask which job board sends people who turn up, or who went quiet after an offer. It answers from the conversations and shows the count.
It grades every call it makes, and gets better.
Every conversation with a candidate is scored against what you signed off: what it must say, what it must never say, what it was there to do. Judges are calibrated against human grading, so the score means something. What fails is fixed before it happens again.
It works where your recruiters work.
Bullhorn, Greenhouse, Lever, JobAdder and Vincere sync both ways. Everything else reaches you through a webhook.
What it ships with.
One agent, one record, the same behaviour on every channel. Open a line to see it.
Phone, WhatsApp, SMS, email and web chat
Phone, WhatsApp, SMS, email and web chat
Your dashboard
- Outbound calling
- Inbound, all channels
- Reminders, the day before
- Follow up after the visit
Done. Two workflows paused, resuming Monday 09:00. Reminders unchanged.
Yours to run, at any hour.
Every agent, workflow and channel has a switch in your dashboard. Turn it on, turn it off, change the script, watch the calls. Or ask the Kaigen agent to do it: it builds workflows, changes prompts, provisions numbers and answers questions about your data, from the dashboard or from Claude and any AI tool through our MCP server.
The phone numbers, the paperwork and the compliance are ours to handle.
We buy the numbers in your name, file the paperwork, connect them and attach the agent. Before any outbound call, the number is checked: the country, the legal calling hours, the registration it needs. Anything missing, the call does not go.
- NumberOne per country
- PaperworkFiled by us
- NetworkTrunk and routing
- AgentAttached, recording on
- LiveMonitored by us
If your desk does it, we can build it.
Sourcing from job boards. Right to work and compliance chasing. The Monday report your directors want in their own format. We build around how your desk already runs, then we run it. You approve every script before a candidate hears it.
We run it. You keep the keys.
Our team builds your agent, listens to the calls and tunes it every week. Everything it does is in your dashboard, your workflows are yours to edit, and your own AI tools can read the whole record through our MCP server. Change as much or as little as you want.
Does it only make the first call?
No. It screens, books the interview, sends reminders, chases references and documents, and keeps the people you could not place warm until a role fits.
Will candidates know they are talking to an AI?
It says so when asked, and we recommend saying so up front. Anyone who wants a person is transferred to a recruiter.
How long until it is live?
Two to three weeks for most agencies. We learn how your desks screen and place, agree the plan with you, then build and tune against it.
What happens to our data?
It stays yours. Records sync into your own ATS, and retention and redaction follow your GDPR policy.
More at the full FAQ.